Lorax House Jobs 2012 Update (Needs Review)

These are updated job descriptions made in the Fall of 2012. They still need review by knowledgeable persons like yourself. Ask the SCA office manager for editing priveleges on the wiki to change them.

When you move into the co-ops, part of the agreement for living here is work around the house. It is every members responsibility to one another to do around ten hours of work for the community. Doing our own dishes, preparing meals, cleaning the houses and DIY maintenance projects keep our membership dues affordable. There are many jobs around the house. Some of the jobs are elected, positions of responsibility (not power) within the community, others are general that everyone signs up for. The job board is open for suggestion and revision, so it may vary from term to term depending on what the group agrees on at the time.

Updated: Fall, December, 2012

https://sites.google.com/site/scawiki/SCA-houses/lorax-manner/

KITCHEN JOBS:
Cooks (lunch) and (dinner)
Lunch Dishes
Dinner Dishes
Grill/Stove
Fridges (House and Personal)
Pantry
Rags

BI-WEEKLY HAND-JOBS (Sunday/Wednesday):
Dining Room & Vortex
Living Room & Rainbow Room
2nd & 3rd Floor Bathrooms
First Floor Bathroom
Shower Rooms

ONE-PERSON WEEKLY HAND-JOBS:
Third Floor Hall and Tower Room
Second Floor Hall and Stairs
Main Floor Hall and Back Entry, aka Foyer/Tower Stairs
Rec. Room/Basement/Hall
Laundry/Bike Room
Back Porch/Alley
Front Porch, Front Yard, and Side Yard

ELECTED POSITIONS:
Noms Maker
Recycling
Compost
Bike Drivers
Bike Maintenance
Party Coordinators
Historian/Mannerisms Editor
Internet Maintenance
Maintenance Coordinators
Job Coordinator
Kitchen Coordinator
Work Party Coordinator

HOUSE GOVERNMENT JOBS:
House Treasurer
House Secretary
House Facilitator/Whip
Membership Coordinator
Conflict Resolution Advisory
Coordinator...CRAC
Interim Coordinator

HOUSE JOBS NO LONGER:
Bread Maker
Hummus Maker
Menu Planner

It is your responsibility to know what your job involves. Please read the descriptions carefully. Ask long-time co-opers about the details to make your job easier. And, hey, have a little fun!

Note: if there are no supplies available to do your job it is your responsibility to ask the kitchen coord to purchase them for you. It is essential that your job is completed every week, so if no cleaning supplies are available at Lorax, then mooch them from Campbell Club.

1 Point => 30 minutes or .5 hour

1 Point is roughly equal to 30 minutes or .5 hour, it may be much more than this though. Work should always be done to completion, not on a time limit.

ALWAYS ASK BEFORE THROWING AWAY OR FREE PILING ANYTHING THAT MAY BELONG TO SOMEONE ELSE. YOUR IDEA OF TRASH MAY BE SOMEONE’S TREASURE.

KITCHEN AND CLEANING JOBS:

Cooks:
1.Decide on menu at least two days before you cook, to see if meal includes any preparation, such as soaking beans, obtaining special ingredients, reserving veggies from communal usage, etc. Check food board for meal ideas.
2.Check for possible leftovers in public food fridge and try to use them up first. In planning your menu, try to include grains, beans/lentils/other good sources of protein, and vegetables.
3.Clean off kitchen counters, stove, and cutting boards, and wash your hands.
4.Set out plates, cups, silverware, water, etc. in serving area.
5.Make 'late plates' for people who need them. See the late plate board.
6.Rinse, stack and soak (if necessary) dirty dishes for the dish washers. Clean up your mess as much as possible as you go.
7.Put away extra vegetables, grain sacks, etc. Note: Any pots that have burned on food must be cleaned by the cook.

Dinner is cooked from 4:00-6:00. 4 Points
Lunch is Cooked from 10:00-12:00. 3 Points

Lunch Dishes:
1.Put away all leftovers and food items (Preferably in plastic or glass containers with lids—NEVER leave in aluminum cans/pans, mark date of preparation on lid with piece of masking tape and marker).
2.Wash, rinse, dry, and put away all dishes. Dishes must be rinsed clean BEFORE being put into the dish machine, which is a sanitizer, NOT a dishwasher.
3.Turn off dish machine when done, and clean out gunk from the drain trap.
4.Clean all kitchen counters, the stove, and the microwave if we have one.
5.Clean dining room tables and bread shelf.
Sweep kitchen floors and empty trash (if needed). Lunch Dishes are to be done by 3:00.
6. Weekend lunch dish shift (Saturday and Sunday) must be done by 4:00pm that day.
3 Points.

Dinner Dishes:
1.Put away all leftovers and food items. (Preferably in plastic or glass containers with lids—NEVER leave in aluminum cans/pans).
2.Wash, rinse, dry and put away all dishes. Dishes must be rinsed clean BEFORE being put into the dish machine, which is a sanitizer, NOT a dishwasher.
3.Turn off dish machine when done, and clean out gunk from the drain traps.
4.Clean all kitchen counters, the stove, and the microwave if we have one.
5.Clean dining room tables and bread shelf.
6.Sweep dining room floor.
7.Sweep and mop kitchen floor and empty trash (if needed).
8.This job is usually broken up into three parts:
a. One person does all of the plates, cups, silverware, bowls, etc.
b. One person does all pots, pans, and anything else that cannot fit into the dish machine.
c. One person puts away leftovers, washes kitchen stove, counters, tables, mops floor, and empties trash.
9.If one job is finished before another, dinner dish people are expected to help out other dinner dish people or scour the kitchen more thoroughly. Work beyond the above items can count as work party deep cleaning.
10. If dishwashers show up to their shifts at different times, each should do one third of the work before leaving.
11. Dinner Dishes are to be done by 10:30am the next day (especially on weekends to keep the kitchen in good standards).
3 Points.

Grill/Stove:
1.Clean entire stove: grill, doors, burners etc.
2.To be done at least once a week.
3. Scrub residue off the fan’s grease traps directly above stove. Grease build up here is a fire hazard.
2 Points.

Fridges (House Food Fridge and Personal Food Fridges):
1.Remove all food. Wipe down racks, inside and outside of doors, and bottom of fridge.
2.Throw out any leftovers that have been in there over two weeks and/or smell rotten. (If in doubt about personal food, ask people first.)
3.Put food back in an organized fashion. Make room for meal bins in the house food fridge.
4. Sweep under fridge.
5.To be done at least once a week.
House Food Fridge: 3 points,
Personal Food Fridges: 2 points.

Pantry:
1.Sweep.
2.Remove all food and bins and wipe down shelves.
3.Make sure lids are on all bins and that paper bags are closed. (We don't want little scary creatures to contaminate our food.)
4.Organize & refill bulk food bins in kitchen.
5.Keep oil shelf clean.
6.Refill spices & clean/organize spice shelf.
7.Clearly label bins, buckets, jars, containers, etc.
8.To be done at least once a week.
1 point

Rags:
1.Wash rags, make sure they are dried completely, and put them away.
2. Money compensation will be given. Get quarters by asking for change at local stores.
3.To be done at least once a week and when needed.
1 Point.

BI-WEEKLY HAND-JOBS (To be done once or twice per week, usually Sunday and Wednesday)

Dining Room & Vortex:
1.Clean off counters, tables, window sills, the floor, and any other areas of the dining room which aren't taken care of by the daily kitchen cleaners. (See job description).
2.Remove outdated signs from bulletin boards.
3.Clean windows at least twice per term.
4.Sweep the floor. Mop at least once a term.
5. OPTIONAL: Put out something fun for house members... A book from our library, a special assignment, a puzzle, etc.
2 Points x2

2nd & 3rd Floor Bathrooms:
1.Clean mirrors and windows.
2.Clean and sanitize sinks, counters, and toilets (including bowls, seats, and lids please!!!).
3.Sweep and mop floors. (Includes under toilet stalls/around & under toilets.)
4.Empty trash.
5. Spray out sink drain catches with kitchen sprayer.
3 Points x2.

First Floor Bathroom:
1.Clean mirror and scrub gunk from walls.
2.Clean and sanitize sink, counter, and toilet (including bowl, seat, and lid).
3.Sweep and mop floor. (Including around/under toilet.)
4.Empty trash.
5. Spray out sink drain catch with kitchen sprayer.
2 Points x2.

Shower Rooms:
1.Scrub shower stalls and tubs with soap and a scrubby from top to bottom.
2.Rinse off soap, and clean out drains with kitchen sprayer.
3.Sweep and mop floor.
4.Clean mildew from walls and ceilings twice a term.
3 Points x2

ONE-PERSON WEEKLY HAND-JOBS (To be done at least once per week)

Living Room & Rainbow Room:
1.Put furniture in order, organize cushions, etc.
2.Clean out fireplace (if needed). Dust fireplace mantle and windowsills.
3.Wash windows at least twice a term.
4.Sweep floor. Mop at least once a term.
5. Organize books and recycle ones entailing garbage.
2 Points

Third Floor Hall and Tower Room:
1. Sweep hall & stairs, tower room, phone room.
2. Find the owners of or remove furniture and other objects left in the hallway (fire hazards).
2.Clean Tower Room. Dispose of trash/recycling & bring any dishes to the kitchen.
3.Dust windowsills and stair railings.
4.Wash windows at least once during the term.
2 Points.

Second Floor Hall and Stairs:
1.Sweep the second floor hall, the back stairs between first and second floor, phone room and the spiral stairs landing. (The winding staircase is the responsibility of the first floor person, but not the landing.)
2.Clean ledges, stair rails, windowsills, etc.
3.Wash windows at least once during the term.
4.Dispose of trash/recycling and bring any dishes to the kitchen.
2 Points.

Main Floor Hall and Back Entry, aka Foyer/Tower Stairs:
1.Vacuum and/or sweep back entry, first floor hall, and the winding staircase up to second floor. (The landing is the responsibility of the second floor person; let them do it, life is too short to do everyone else's work.)
2.Dust ledges, stair rails, windowsills, etc.
3.Throw away any garbage & bring dishes to the kitchen.
4.Mop wood floors at least once during the term.
5.Wash windows at least once during the term.
2 Points.

Rec. Room/Basement/Hall:
1.Clean up trash/recycling.
2.Clean stairs up to the first floor, hallways, and rec. room.
3.Sweep all common areas.
4.Once a term, clean the party closet/wood room.
5.Ask around first before throwing or giving anything away. Have others help you for work-party if this job is too big.
2 Points

Boiler/Laundry Room:
1.Clean bicycle storage area & laundry room.
2.Clean up bike parts, do recycling, and throw away trash and lint.
3.Stand loaner bicycles upright.
4.Organize free pile.
5.Sweep.
2 Points

Back Yard, Side Porch, and Alley:
1.Sweep entry, steps, and sidewalk areas.
2.Throw away trash along the side of the house.
3. Bring any dishes inside.
4.Wash off railings occasionally.
2 Points.

Front Porch, Front Yard, and Side Yard:
1.Rake, collect shay sticks, clean up any rubble that makes the yard look silly.
2.Sweep entry and sidewalk areas. Throw away trash.
3.Wash off railings and steps occasionally.
4. Points are broken up according to the amount of work that has to typically be done in the yard in the given season.
4 points Fall Term
3 points Winter Term
4 points Spring Term

ELECTED POSITIONS

Granola Maker:
1.Get recipes for granola. Give list of ingredients to kitchen coord a week in advance.
2.Clean dishes used.
3.To be done at least once a week.
1 point x 2

Noms Maker:
1.Give kitchen coordinator a list of ingredients needed a week in advance.
2.Prepare nut/bean/seed/grains and make them into milk OR
3.Create fermented foods OR
4.Make sweet treats cakes/muffins/pies and so forth.
5.Store in appropriate containers in fridge.
6.To be done weekly, or more, as needed.
1 point x 2

Waste Management:
1.Organize the recycling area into co-mingling, deposit bottles, glass, corrugated cardboard, batteries, Styrofoam, e-waste, etc.
2.Take recycling outside and deposit in commingled recycling
3.Sweep & mop floor around rear entrance and living room recycling area.
4.Learn about and educate co-opers on what can and cannot be recycled.
2 points

Take out trash??????????

Compost:
1.Empty compost bucket(s). This may need to be done WAY more often than you think!
2.Get a supply of carbon such as leaves or shredded paper.
3.Turn pile at least once a week
4.Compost is not difficult and will NOT smell IF it is taken care of. Making compost is simply creating a habitat for micro-organisms to thrive. Like people, these little creatures need air, water, food, and love. Air is provided by turning the pile twice a week. Usually there is plenty of water in the compost material for the organisms' needs. In fact, the pile should be covered during rainy periods to prevent the pile from becoming soggy. The pile should be moist, not wet. The little critters need organic matter for food. This includes all kitchen scraps, lawn clippings, leaves (very important), egg shells, coffee grounds and filters, etc. Don't put meat, bones, fat/oil, cheese, twigs, branches, or anything woody in the compost. If the pile becomes icky, one of two things has probably happened: 1) it hasn't been turned often enough, or 2) the pile is too wet. in both cases, there isn't enough air for aerobic bacteria to live. Smelly anaerobic bacteria take their place. Simply turn the pile more frequently and/or add dry matter like leaves.
5.To be done as often as is necessary.
2 points or 1 point x2

Bike Drivers:
1.Pick up food for the house by bicycle.
2.Usually, two bike riders go to OGC/week, 1 person goes and gets bread, and one person goes to Surata for the tofu.
3.It is important to know how to and be prepared to change flat tires along the way.
4.Put refrigerated items away immediately and organize boxes of food onto shelves or into the pantry. You may need to clean the fridge to clear space.
5.Give receipts to food coords.
4 Points x2

Extra Helpings Bike Drivers:
1.Pick up food from the Food For Lane County Extra Helpings program once per week.
2. Ensure that all required paperwork is completed, including daily food storage temperatures and monthly reporting form. This allows us to be part of the program!
3. Coordinate with food coordinator to see what the house needs. Items of special importance include bread and yogurt. If you can get a good amount of bread, freeze some for future times of scarcity.
2 points x2

Bike Maintenance:
1.Maintain house bicycles, assure that the tandem and the house bike-cart are working well.
2.Help members with bike repairs.
3.Organize the bike room and keep it clean.
4.Replace bike tools as necessary .
5.Lock bike room when not in use.
4 Points or 2 points x2

Social Coordinators:
1.Plan events open to the public as well as SCA member-only events.
2.Coordinate with the Campbell Club’s social coordinators so no event overlap happens.
3.Coordinate with outside-of-house-entities wishing to utilize the Lorax Manner as an event space.
4.Get group wishing to have the event to fill out the party proposal form/write their own proposal with the appropriate information including event description, prefered date(s) and time of the event. Vote on this proposal in a meeting, preferably with the group proposing it present. Ensure there are enough individuals willing to do party security.
5.When outside groups use our space, it is asked that $100, or 1/3rd of all funds raised, whichever is more, go to the house for space maintenance and other uses, while the other 2/3rds of the funds raised go to the sponsoring group(s).
6.Coordinate such things as security, deposits, and safety during parties.
7.Remain sober throughout the party.
8.Talk to the police when necessary.
2 Points x2

Historian / Mannerisms Editor:
1.Collect memorable quotes, draw pictures, take photos, etc. throughout the term, to compile into some form of magazine or book for members to look back on the term nostalgically, at the end of the term.
2.Record any significant events that went down in Loraxian co-operative history, newspaper stories, magazine articles, West University Neighborhood events, etc. to be kept in the SCA Archives room at the Campbell Club.
3.Update online Lorax co-op history found on wiki with events, benefit shows, co-op parties, house improvements, etc. and include responsible parties and short description. Nothing illegal though!
4.Mannerisms must be completed two weeks BEFORE the end of the term. This way, members leaving after that term can take one with them before they move out.
2 Points.

Internet Maintenance:
1.Keep the Internet up and running throughout the house.
2.Most internet outages can be fixed simply by power cycling the office’s internet array (modem, router, switch). DO NOT EVER RESET A ROUTER!!! This will break our internet. Seriously. To power cycle, shut off the power to the office’s internet array, generally hooked up to a power strip so you can just switch the red button off. Wait 1 minute. Turn it back on. Wait several minutes and the internet should work again.
3.If power cycling the internet does not work, call our internet provider, or seek professional help. Someone may have reset a router, or there may be other problems present.
1 Points.

Maintenance Coordinators:
1.Seek out and repair house maintenance problems.
2.Do repairs yourself or arrange for a work-trader (or professional, when needed) to do them.
3.Make non-food bike runs pertaining to the upkeep of the house (Note: Use non-toxic cleaning materials, reasonably priced.)
4.Organize work party. Keep track of work-party hours. Organize a work party chart and keep in visible area.
5.Keep the tool room clean. Keep an inventory of tools up to date.
6.Develop a long term (1-5 years) building maintenance plan. In spring, work with the corporate board so that the future building projects can be budgeted (roof repairs, major plumbing, gutters, etc.)
7.Participate in all Maintenance Committee meetings.
8.Keep track of house maintenance budget. Make sure we don't go over.
9.Upkeep first aid kit.
10.Hold a safety talk for all members at a house meeting at the beginning of term. Meeting should include:
a. Explanation of fire alarm system
b. Directions to first aid kit and where it's kept as well as other safety supplies like fire extinguishers.
c. Explain that all halls and stairways must be kept clear and uncluttered for fire safety. (Fire Marshall gets down on us for this.)
d. Explain the appropriate places to store bikes. (Anywhere besides the basement is inappropriate and a fire hazard.)
e. Explain fire drills.
  f. Explain how to secure the house from theft.
11.If need be, remind people of the above safety measures at weekly meetings.
12.Hold at least 1 fire drill per term. The house members must get out of the house in 1 minute or less. Otherwise, another fire drill must happen in the near future until the time is met.
13.Finally, since you are responsible for the general safety and security of the house, you should have a set of keys to secured areas.
14. Please see the LM maintenance book or the LM maintenance section of the wiki for a maintenance checklist for several specific duties and information about the maintenance of the house. Obtain the book at the beginning of the term and then return it to the office at the end of the term.
8 Points or 4 points x 2.

Job Coordinators:
1.There will be two job coordinators
a. Food Job Coordinator – Cooking (lunch/dinner/granola/milk), compost, bike drivers, food coordinator
b. Cleaning Job Coordinator – Bathrooms, hallways, dishes, pantry, fridges, vortex, rec room, etc
2.Individually job coordinators will be responsible for:
a. Becoming familiar with current Lorax house job descriptions found in the House Manual / Wiki page
b. Actively check if jobs are being completed according to the job descriptions
c. If jobs are not completed, listening to excuses and facilitating trades.
3.Together job coordinators will
a. Oversee elected job positions.
b. Hold a weekly meeting to discuss and act upon:
    i. Recurring problems requiring a member be fined or given a different job. If someone has a problem with a job more than three times,         you are responsible for finding them another job. No one should have a job they can't fulfill.
    ii. Methods of improving jobs and job system
    iii. Coordinating with maintenance if a work party is necessary.
    iv. Keep job descriptions online and in notebooks up to date. Talk to the office manager.
c. At the beginning of the term oversee the job chart and the job lottery. Establish job points for the term by dividing the total number of points on the job board by the number of residents.
d. Keep a directory of member / work trader emails for contact purposes.
e. Email members their job descriptions.
f. Ensure there is at least one hard copy of the job descriptions in a public place at all times.
Food Job Coordinator: 4 points
Cleaning Job Coordinator: 3 points.

Kitchen Coordinator:
1.Compose weekly shopping list, consisting of menu ingredients, cleaning supplies, bulk foods, and general consumption, in accordance with the weekly budget. Make use of the food requests/menu suggestions board in the dining room. Restock longer-term bulk items/spices/containers as necessary.
2.Order food from bulk organic food companies. Give a copy of the list to bike drivers to take with them when they go to pick up food.
3.Coordinate with garden coordinators of what they can harvest for free.
4.Assure that all food purchased with the general food budget is vegan. Buy no more than 1 case of coconut milk from Thailand per term, and absolutely no red lentils from Turkey (because of the carbon footprint, fair trade issues, etc.)
5.A separate vegetarian food budget shall be maintained by the kitchen coordinator as needed, allowing members who want to buy dairy, eggs, or honey to do so collectively, from local, ethical sources, at their own expense.
6.Help put away food with bike riders. Make sure produce is in plastic bags to keep it from wilting.
7.Supervise kitchen work-parties. Oversee and plan a monthly kitchen overhaul. In this overhaul, clean cupboards, shelves, pantry, stove, walls, etc. thoroughly and organize pots/pans/dishes cupboards.
8.Purchase utensils, plates, kitchen tools, or anything else the kitchen needs.
9.This is very important for fire safety: once a term make sure the hood above the stove gets cleaned. Grease builds up here.
10.If any of the appliances need servicing, work with the maintenance people to get them repaired or replaced second-hand.
11.Keep house food check stubs and receipts from food runs. Turn these into the SCA office. 12.Keep an eye on our food budget to see how we are doing. Update the budget weekly, checking your account balances with SCA office.
8 Points or 4 Points x2

Work Party Coordinator:
1) Coordinate with maintenance, job coords, and work traders to organize a minimum of 3 work parties for the term elected. Work parties will be allotted in 3 week chunks, with the first between weeks 1 and 3, the second between weeks 4 and 6, and the third between weeks 7 and 9. Advertise for the work party a week in advanced online, on paper, and in the house meetings.
2) Ensure necessary supplies are available prior to work party day (brooms, paint, etc.)
3) Each work party will entail:

a. A list of deep cleaning, de-junking, painting, and permanent house improvements that need doing in order of importance. Two to four individuals sign up for each activity.

b. A list of all attendees with their check-in and check-out times.

c. Snacks, goodies, etc. for work party attendees. It’s a party!

d. Work traders are NOT responsible for work party hours, but work trader participants will receive work trade hours, even for work that is not traditionally deemed work trade. Work traders are encouraged to participate to help individuals with permanent house improvements, or where necessary.

4) Maintains an accumulated master sheet of member work party hours from:

a. Work parties.

b. Work party hours done outside of a formal work party (see corporate work party policy for fluff, non-fluff, and community service requirements). Generally the work party coord will give each house member a sheet to fill these individual work party items on, pick them up, and accumulate them together with formal work party hours on a master sheet.

c. House members may fulfill up to 2 hours of non-fluff work party by completing party security. Every 2 hours of party security (fluff) counts as 1 hour of non-fluff work party. At least 3 hours of actual non-fluff work party must still be completed for the term.

5) A copy of the master sheet should be made public following each work party.
6) The master sheet with accumulated totals of member work party hours must be turned in to the office manager by the Friday of finals week to properly credit member accounts.
2 Points (Added Fall 2012).

HOUSE GOVERNMENT JOBS:

House Treasurer:
1.The House Treasurer shall serve for one term. NOTE: Secretary & Treasurer Jobs of the Lorax Manner have traditionally been combined.
2.Assist the business manager in the collection of all fees from their respective house members, including but not limited to membership fees.
3.Ensure that financial records for the Lorax Manner are coherent.
4.Ensure that there are sufficient funds in the house checking accounts.
5.Attend all house meetings or leave a proxy with amounts available in the checking accounts.
6.Attend all Financial Committee meetings.
7.Pay house expenses in accordance with the Corporate Spending Policy in a timely fashion.
8.Maintain the accuracy of house checkbook at all times, including updating Business Office regularly.
9.Post mid-term reminder notices of fee installments and deadlines at least ten days prior to the due date. Prepare and deliver Member Account Balance notices before each fee installment due date
10.Accept all guest fees.
11.Take all fees collected, and SCA copies of receipts to the Business Office on Thursday of each week.
12.Deliver all fees collected as a result of a regular installment due date to the Business Office by 3:00 pm. of the day following the installment due date.
13.Communicate with the Business Manager and Corporate Treasurer when house checking account needs additional funds deposited.
14.At the end of each term:
a. Update and finalize house checkbook and spreadsheet, and account for all receipts and checks.
b. Turn over receipt book to the interim Coordinator of House Guardian and train in the proper use.
c. Return house checkbook to the Business Manager.
3 Points.

House Secretary:
1.The house secretary is primarily responsible for recording and disseminating information concerned with house government and administration.
2.The house secretary shall maintain a record of the membership of the house. The record shall include:
a. All current members and boarders.
b. Current room assignments.
c. Permanent addresses for all members to forward mail.
d. A list of all current house officers.
3.The secretary shall record the minutes of all house meetings.
a. Minutes should include:
     i. Date and length of meeting
     ii. Members attending the meeting.
     iii. Summaries of discussions detailed enough so a non-attendee can understand what happened.
     iv. The final wording of any proposals acted upon.
     v. All voting results.
     vi. Drawings / pictures
b. Minutes should be copied and posted on the house bulletin board
c. File all minutes in the House Notebook and in the Secretary-Manual and give a copy to the business manager.
d. Any proposals that change or create house policies of rules should be retyped and included in the House Notebook.
4.The House Secretary shall maintain the House Notebook and house policies wiki page which is designed to be a collection of all government and administrative material of the co-op.
5.The House Secretary shall be responsible for sorting mail and forwarding mail to members who have provided a forwarding address.
6. The House Secretary shall check messages on the public phone, delete unnecessary or outdated messages, and relay messages to whomever it may concern. Call 465-2233 on the phone. Press any number to skip to the end of a message and 7 to erase it.
3 Points.

House Facilitator/Whip/Representative:
1. Term of office shall not exceed one year.
2. Either facilitates the house meetings or organizes the appointment of a guest facilitator. Facilitating meetings entails:
a. Knowing consensus-based hand-signals.
b. Awareness of all house and corporate rules and policies.
c. Keeping stack (the order in which people are to speak after raising their hands).
d. Keeping an agenda.
e. Preventing comments from straying from the main topic
f. Moving conversations to a vote or close if redundancy is noted.
3. Attends all SCA Board meetings and reports board activities and corporate issues at the house meetings. If unable to attend, the Facilitator should notify the Chair in advance and send someone in her/his place.
4. Is a member of the organizational and educational committees, and shall attend meetings when the committees are active.
5. Acts as a representative of the house to any interested parties.
6. Is a co-signer of the house checking account.
3 points

Membership Coordinator:
1.Term of office shall shall not exceed one year.
2.Help promote & advertise the Lorax's greatness to the outside world.
3.Give new members great tours of the house!
4.Working with the Membership Committee, manage recruiting, acceptance and placement of new members within the house.
5.Make sure members sign their contracts, 30-day-notices, etc. in a timely fashion.
6.Maintain up-to-date information on residents and room numbers.
7.Keep the spare keys to each room, make copies as needed, and make sure keys get returned.
8.Serve on the membership committee, read over new member applications and approve/deny applications.
9.Forty days prior to the end of the term, survey the current membership to determine:
a. Whether they will be returning or moving out the following term.
b. Room preference for returning members.
c. Forwarding addresses for members that are moving out.
10.Help recruit new members in conjunction with the Membership Committee.
11.Inform the house of openings and encourage members to bring their friends and classmates to the co-op for dinner.
12.Communicate with prospective members: respond to mailed inquiries by sending the brochure, application, fee information, and any personal comments you may have. If people come in person, give them a house tour and invite them to dinner or a party. Try to encourage members to give them a warm welcome.
13.Accepting new members: Membership applications must have at least four comments from Lorax house members before consideration for approval. At least one comment must come from a member who has directly interacted with the applicant. All people are accepted who have submitted an application and deposit, are a student of higher learning in Lane County, are able to pay the fees, and are willing to accept the responsibilities of membership. Check references especially in regards to ability to pay and to reside responsibly in a large household.
14.Inform household of new applications by bringing them to meetings, posting notes on the board, or other methods.
15.Call or write accepted members as soon as possible and request a confirmation. As you work down the waiting list keep in touch with the people, informing of their position.
16.Assigning rooms: determine from the current member surveys which rooms are available. Post vacant rooms for current members' selection. Allocate rooms according to room allocation policy. For fall term allocations use the SCA Room Allocation Policy.
17.Contracts and handbooks: In conjunction with the SCA Membership Coord, insure that all members have submitted a valid contract for the current term. Once contracts are turned in, new members are given their keys and the current handbook (if they do not already have one).
18.Provide the SCA Corporate Membership Coord with a membership list (showing names, room numbers, and double/single) within 7 days of the beginning of the term.
19.Conduct a new member orientation session with any new members arriving midterm
a. Give the new members a house tour.
b. Summarize important SCA and house policies, refer them to the House Notebooks / Lorax Wiki.
c. Tell them about meals, meetings, the job lottery, quiet hours, the board, work parties, and what living in a co-op is really like.
20.Though interim coord is primarily responsible, help plan a new member orientation for the beginning of next term.
21.Deposits: as deposits are submitted give the check or money to your House Treasurer and get the receipt. Checks should be made out to Students Cooperative Association, or S.C.A. Return the receipt to the person as soon as possible and inform them of their position on the waiting list. Give them the information sheet which explains our deposit refund policy.
22.Room Allocation: As current members request rooms, record their request in your notebook.
23.Waiting list: Record the person's name, address, single/double preference, and the date their deposit was received on the waiting list as applications and deposits are received. Remember we must have a deposit to put someone on the waiting list. Once the 30 day notice time is up and you know the standing of the current membership, begin to take names from the waiting list in the order in which the deposits were received.
2 points x2

POLICY NEEDED AROUND RETURNING MEMBERS - MUST SUBMIT A COMPLETELY NEW APPLICATION AFTER BEING GONE A YEAR OR MORE. AFTER A TERM?

Conflict Assistance Team...CAT:

There shall be two CAT positions in each house.
The election of the CAT s will be based on the guiding principle that these coordinators are chosen to represent a diversity in social co-ordinates such as gender, race, sexual orientation etc. The format of the election will reflect this principle. (Please see qualifying remark at the end for an example.)
They will serve on the SCA CAT Committee, and attend weekly CAT Committee Meetings.
If there arises a situation in which an SCA member is unable to speak to a CAT, they can make use of the grievance forms to file a written complaint.
The CATs will, to the best of their ability, provide support by listening to and discussing the case with the parties concerned.
Any CAT with potential conflicts of interest may be excused from that specific mediation or conflict-resolution process.
Working with the corporate CAT and/or corporate or house membership to plan and execute co-op wide or house workshops or fun events.
Each CAT will receive 2 job points per term as compensation.

Qualifying Remark: This is a description of one way we figured out that this could happen. The earlier system meant that after we elect one CAT, everybody else who was nominated gets grouped together into one unit, regardless of how differently/similarly they identify with the person who was elected.
To avoid this, we first opened up nominations. The candidates spoke, then left the room. We elected one CAT. We then called them all back, and REOPENED nominations for the second CAT. This allowed people who identified very similarly to the first elected CAT to decline nominations if they were nominated again. More importantly, it allowed new people to be nominated by those who may not feel represented by the first CAT. Then we elected the second CAT.

Interim Coordinator:

The House Interim Coordinator stays during the break between terms and generally takes on all elected jobs of the house: Membership Coord, Treasurer/Secretary, Maintenance Coord, Job Coord, etc. The interim Coordinator shall be elected by each house at least three weeks before the end of Fall and Winter Terms. The House Interim Coordinator shall serve through the interim until new house officers are elected the following term. The House Interim Coordinator shall have the following general responsibilities.
1.Provide continuity between the fall and winter terms and winter and spring terms.
2.Coordinate house jobs and security during the interim periods.
3.Stock the kitchen and coordinate house meals for the first couple of days of the new term.
4.Serve as the primary contact for new and prospective members.
5.Food and Kitchen: Before the end of the term, work out a meal plan for the first few days of the next term with the current Kitchen Coordinator. Compile a list of bulk items that should be ordered during the interim. The bulk items should be scheduled to arrive on the Friday before the first day of classes, as meals should start on Saturday.
6.Coordinate house dinners for the few days before the last house meeting.
7.Working with the other houses, coordinate the General Membership Dinner & General Membership Meeting.
8.House Jobs: Coordinate jobs which MUST be done during the interim to keep the house functioning.
9.Membership: meet with either the current House Membership Coordinator or SCA Corporate Membership Coordinator prior to the end of the term to review membership forms, move-outs, and move-ins.
10.During interim, give prospective members tours, and handle all phone calls and any other membership inquiries.
11.Take applications and accept deposits flow prospective members. Write receipts for deposits and take to the office. Have the house house treasurer show you how to do this before the term ends.
12.Make sure all new members are given a house tour, general orientation, and a membership handbook as soon as they get here. Check them into their room and give them house and room keys. The Interim Coordinator may ask other members to give the tour and orientation.
13.Review house membership status with newly-elected House Membership Coordinator and/or SCA Corporate Membership Coordinator at the beginning of the new term.
14.Make sure the house is secure each evening: doors closed & locked, windows shut, lights off.
15.Deal with guests if there is a problem-ask for help when/if necessary.
16.House Meetings: make sure the first House Meeting is scheduled (and notices posted 3-4 days in advance), no later than the first day of the term. Usually scheduled the day after the General Membership Meeting.
17.Plan and organize a new member orientation before the first meeting of the term with all houses.
a. Ask Loraxians to sign up for specific tasks
b. Orientation should include get to know you's/icebreakers, house/SCA history, co-op philosophy, consensus training/theory, food, meeting guidelines and tips, rundown of corporate and house jobs, detailed house tour, what is expected of members, house culture, the potential of the Lorax, and a new member welcome party. Please see the wiki for a more detailed new member orientation description. New member orientation is ESSENTIAL to making new members feel welcome and part of the community. If a new member is unable to attend, make sure that they are given a one-on-one new member orientation when they are available to do so.
18. Build, fortify, and protect a couch fort in the name of the unicorns that sail on couches!
19. Check public phone messages and relay to directed person. Call 465-2233 on the phone, press any number to skip to the end of a message, and then 7 to erase it.
20.The SCA Chairperson and/or Business Manager should be contacted during the actual interim period if the Interim Coordinator has any questions about their job during that time.
21. Hold work parties with members left in the house so a sanitary and workable living environment can be maintained. This will also bring new members who moved in a chance to bond with older members and give additional opportunities for members to gain work party hours.

Winter-Break interim Coordinator receives 4 job points for the following(winter) term.
Spring Break Interim Coordinator receives 3 job points for the following (spring) term.
Summer-Break interim Coordinator receives 8 points for the following (fall) term. Generally split into two 4 point positions.

Comments