(As Revised and approved by the Board of Directors March 4, 1997)
1.General Information
- A. All proposals to be submitted to the Board of Directors (as well as to corporate committees) must be in the approved format.
- B. All proposals are to be entered on the office computer and saved under the "PROPOSAL" subdirectory.
- C. A printed copy of the proposal needs to be given to the
Facilitator or placed in the "Board Packet" folder in front of the
Business Office by 2 p.m. two days prior to the board meeting in order
to be included on the agenda and in the board packets. In addition, the
writer-sponsor of the proposal must attend the board meeting to present
the proposal and answer any questions and participate in any discussion
regarding the proposal. If the writer-sponsor is unable to attend the
meeting, s/he may ask another member to be their representative. If a
sponsor or representative is not present, the proposal will not be
discussed.
- D. Committee chairs may define their own requirements for proposals to be submitted to their committee.
- E. Individual houses are not required to use this proposal
policy for in-house issues: however, all proposals submitted from an
individual house to the Board or a Corporate Committee must be
submitted in this format.
2.Proposal Format: All proposal must follow this format:
- A. At the top of the proposal, it should identify who the
proposal is to, who the proposal is from, the date of the proposal, the
requested time allocation for discussion of the proposal, and the title
of the proposal.
- B. Background: A brief summation of the background/history of the basic issue or problem.
- C. Detailed Proposal: The proposal itself. Be sure to define
the agent(s) of action (if there are any) to make sure something gets
done, and use careful wording which conveys the exact meaning of your
proposal. The detailed proposal should be the exact words that will be
placed into the minutes, condensed upon, and written into policy.
- D. Reasoning: Explain the basic reasoning behind the proposal. Why would it be beneficial to adopt such a proposal?
- E. Cost to SCA: Exact amount of the expense or savings that
will impact the current budget. Bids must be included for all projects
that are over individual committee approval limits. You must also state
where the money is to come from.
- F. Additional Considerations: Should be thought provokers. You can:
- Outline options to the proposal;
- -OR- Outline major points of consideration while thinking about the issue;
- -OR- Outline some pros and cons to your proposal;
- -OR- Identify future ramifications/precedents that may be set by this proposal.
- G. A brief example can be found in the appendix section of this manual.
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